Friday, February 13, 2015

It takes a village to eat an elephant

I have been blessed with a multitude of incredibly knowledgeable and gifted individuals from the city of Jacksonville. Last night's conference call came at a time of struggle in my life. A reduction in force was looming over my head at work. Just when we were starting to feel safe, the rug was snatched from under our feet and we lost two team members. A number of emotions were racing through my mind as I tried to focus on my responsibilities.  The human side of me wanted to lash out as I struggled to understand why but the still small voice encouraged me to keep control of myself. 

Emotionally spent, I logged into the conference call and began to address the callers who were already sharing and working. That was a nice boost to hear familiar voices. I gathered my one note document and began greeting all the volunteers as they logged on. One volunteer I had not heard from in several months. As I unveiled the laundry list of task to go over with the group, I felt encouraged by their responses, suggestions and eagerness to help. The list slowly began to look like we were accomplishing something and I felt inspired to keep running. 

As with any elephant, you can only make it disappear one bite at a time. Here's my list for today. 

Thanks all who could attend.  The ITProCamp will be held June 13, 2015 at ITT Technical Institute at 7011 A C Skinner Parkway.  Conference will be held from 8am - 5pm.

8 - 8:30           Continental Breakfast / networking - 5 volunteers
8:30 - 9            Welcome / Keynote -
9 - 9:50            Sessions 1
10 - 10:50       Sessions 2
11 - 11:50       Session 3
12 - 12:50        Lunch - 5 volunteers 
1pm - 1:50      Sessions 4
2pm - 2:50      Sessions 5
3pm - 3:50      Sessions 6
4pm - 4:30      Closing Ceremony - 5 volunteers

As stated in the meeting, one of the speakers has confirmed attendance, Ed Wilson - The Scripting Guy and his wife Teresa - The Scripting Wife.  We need to accommodate our guest in a hotel such as the Aloft or similar facility.  It will help if we can secure a nice place for them to stay at a nice price. 

A few names were assigned to events and responsibilities that need attention.  Please take a look at the titles below.  If you see a ( ?? ), please let me know if you have expertise in that area and can assist. 

Assign / discuss social media tactics and planning  ( Hector http://workingthewebtowin.com )
  • Youtube ( Kasie )
  • Hootsuite ( Sid / Josh )
  • Instagram ( Sid )
  • Pintrests ( ?? )
  • City of Jacksonville ( Josh )
  • Clay County ( Richard )
  • Chamber ( Josh )
  • Folio Magazine ( Josh )
  • VOID Magazine ( Elizabeth )
  • Jax Business Journal ( Elizabeth )
  • Mission statement / press release ( Sid )
  • Mayor candidates (  Barbara Vick / Josh )
HOTELS ( Richard )
  • Aloft
  • Adnan's hotel
Assign / discuss tracks, sessions and speakers
  • Speaker IDOL ( to criqutte speakers )
  • IT Trends Track
  • Security ( Bill )
  • Professional Dev ( TEKsystems / Josh wife)
    • Speaker ( Mark Vickers mark@speakingisselling.com ) CONFIRMED 3 sessions
      • Certificate of English Proficient
      • Certified English Business Proficient
  • MTA ( Sid / Mike ) split  the cost of the MTAs (100 MTA = $5000)
  • PowerShell ( Lynx User-ask Jess who did the powershell session )
  • Cloud &Virtualization ( Adnan - Azure / Blain (2) Public Cloud & BizSpark / Starke (??) / EJ-VirtualBox )
  • DBA / DevOps ( CiCiBrendan, Sean )
    • Ken (teaches C# & .NET) - Keith
  • Infrastructure / Networking ( Herb / John)
  • Exchange / Messaging Track ( ?? )
Assign / discuss user group & educational institution involvement
  • Keiser ( Richard )
  • Virginia College ( Sid )
  • St Johns ( Adam )
  • UNF ( Sherif  )
  • FSCJ ( Norfleet )
  • ISACA ( Bill ) (confirmed)
  • MDUG ( Mark ) (confirmed)
  • Arcsig ( JaxTechMeetup.com/ Joti )
  • JSUG & JaxDUG ( Jon & Tom ) (confirmed)
  • Tech on Tap ( Mike / Paul ) (confirmed)
  • CoWorkJax ( Keith )
  • BigData ( Katie / Matt / Ted )
  • JaxWIT ( Rebecca & BofA)
  • UI / UX - ( Natasha  & Keith ) (lunch)
  • Military ( Mary & Beth sending to Terenace )
Assign / discuss t-shirts & giveaways (300 giveaways)
  • SNI Tech ( Brandi / Jon / Tom )
  • Add t-shirt size to eventbrite
  • Keiser University bags ( confirmed )
  • Plural sight sponsorship cards or additional raffle  tickets
  • StormTroopers ( Keith )
  • ISACA
  • WorkingtheWebtoWin.com (Hector)
  • ITT Tech (Mike)
  • Microsoft Store ( ? )
Assign / discuss MTA Test Fest ( Sid )
  • Certiport
  • 150 vouchers
  • Award top achievers ( Top scorer / Fastest Pass - AWARD )
Assign / discuss Pre & Post events ( ?? )
  • Speaker / Volunteer Dinner ( The Taste- Touchton road )
  • Networking / Social after party ( Seven Bridges )
Assign / discuss Vendors ( Richard )
  • Vendors should bring an item to raffle
  • Enterprise Integration ( Keith / Jon / Jason )
  • Feature 23 ( Jeremy )
  • Microsoft Store - ( Josh )
  • $350, $500, $1000, $2000 ( Bronze, Silver, Gold, Platinum )
  • Kapersky ( Chris  )
  • Vormetric ( Steve )
  • Bit9 ( Dave )
  • Walmart ( Water )
  • Publix ( Water )
  • Winn Dixie ( local sponsor )
  • Host Solutions ( Starke )
  • Aruba Networks ( )
  • Comcast ( Richard )
  • EMC ( Richard )
  • Avaya ( Richard )
  • Cisco ( Richard )
  • Aruba Networks ( Richard )
  • Kaspersky ( Sid )
  • Volmetric ( Sid )
Job Fair ( Mike )
  • Room # ?
  • Room for job opportunities
  • next to the professional development track
Donations
  • Publix ( Water & assorted mix drinks )
  • Winn Dixie ( cups, Plates, forks & knives, spoons  Napkins )
  • Walmart (  )
  • Food drive ( Marc )
Budget Items
  • Travel & Expenses Reimbursement ( $2,000 )
    • Continental Breakfast - HostingSolutions
      • Coffee & Doughnuts/ Bagels ( $350 )
    • Lunch  - ISACA ( $500 ) ( confirmed )
    • T-shirts - SNI ( $1500  )
    • Polo shirts ( ? )
    • 2pm - Ice cream social ( Ice Cream Sponsor )
    • AD Booklet sponsor ( Sid ) Keith knows a lady that does LOGOs
    • Name badges
    • Conferencing app ( currently working )
    Miscellaneous
    • Contest
    • Video Recordings - Deborah
    • Podcast
    • Welcome board
    • Wireless network ( Scott )


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